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Join Our Team as a Safety Administration Assistant at Southwest Safety Consulting!
Southwest Safety Consulting is hiring a full-time Administrative Assistant for an 18-month term to help support our growing safety operations and course development team. We’re looking for someone who is organized, tech-savvy, and thrives in a structured but fast-paced environment. (18-Month Term)
About Southwest Safety Consulting:
Southwest Safety Consulting (SSC) is a trusted provider of Health, Safety, and Environmental (HSE) training and consultancy services. We specialize in delivering comprehensive HSE consulting tailored to our clients’ needs. Backed by a team of seasoned professionals, we have extensive experience in high-risk industries, focusing on serving the oil and gas and construction sectors.
Our company values revolve around ensuring that our clients are never just a number; we maintain close working relationships with them, adopting a 360-degree approach to safety. We are dedicated to helping lower incident statistics for our clients and contribute to the overall safety of our community through our consulting services and educational courses.
Position Details
- Term: 18 months
- Hours: Full-time, Monday to Friday (8 hours/day)
- Shift Options: 7–3, 8–4, 9–5, or 10–6 You Choose!
- Location: Based in our Virden, Manitoba office
- Start Date: December 2025
- Wage: $18.50–$23.00/hour, depending on experience and qualifications
Key Responsibilities
- Provide administrative support to the safety consulting team and training division
- Maintain digital task lists and timelines in ClickUp; follow up on outstanding items
- Assist with internal policy and procedure updates as needed
- Coordinate scheduling, emails, and communications with clients and contractors
- Prepare materials and support logistics for training courses and marketing projects
- Organize, label, and file safety and compliance documentation for easy access
- Join meetings to take notes, track action items, and help keep teams on task
- Compile summaries and reports related to field documentation or compliance tracking
- Support data entry, monthly reporting, and ongoing document maintenance
What We’re Looking For:
- Strong organizational and time management skills
- A self-starter who takes initiative and solves problems independently
- Comfortable with digital platforms like ClickUp, SiteDocs, ISNetworld (or willing to learn)
- Tech-friendly with excellent communication and documentation abilities
- Experience in safety, compliance, or administrative work is an asset but not required
Basic administrative roles and responsibilities generally sought include:
- Ability to pivot from task to task effectively
- Management of priorities and deadlines
- Openness to learning new programs and software
- Strong attention to detail
- Excellent communication skills
- Organizational skills
- Completion of assigned tasks as needed, including but not limited to data entry, scheduling, and supporting team projects
- Experience with ClickUp, SiteDocs, Gmail & Zoom are a bonus!
If you’re passionate, eager to learn, and ready to contribute to a team that makes a difference, we want to hear from you!
Why Work with Us?
At Southwest Safety Consulting, we believe in fostering talent and supporting our team members. You’ll gain valuable experience, develop new skills, and make lasting connections in a fun, engaging environment.
Ready to Apply?
If you're excited about joining a team that prioritizes safety, teamwork, and a healthy work-life balance, we encourage you to apply! Don’t miss out on this fantastic opportunity to kickstart your career with Southwest Safety Consulting!
Send your resume and cover letter to hello.southwestsafety@gmail.com
Send your resume and cover letter to hello.southwestsafety@gmail.com
We look forward to welcoming you to our team !
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